It is the aim of Impington Village College to make the examination experience as stress free and successful as possible for all candidates. Hopefully this content will prove informative and helpful for you and your parents.
The College Exams department deals with all aspects of exam registrations and administration for both internal and external examinations. We currently offer GCSE, GCE, IB, FSMQ, BTEC, Cambridge Nationals, WJEC Vocational, Functional Skills, ELC, ASDAN & Trinity College exams. We also administer a range of University admissions tests such as BMAT, TSA, and STEP etc. for year 13 students.
Please note that we do not accept entries for private candidates at the College.
The team is made up of the following members of staff each with their own areas of responsibility
- Mrs Alison Difranco
Exams Manager – overall responsibility for the running of all examinations within the College
- Mrs Angie Wocha
Exams Officer – BTEC, ASDAN & internal mock examinations
- Mrs Emma Vinnicombe
Exams Officer – SEND access arrangements, ELC, Functional skills & Trinity College examinations
If you have any queries regarding examinations at IVC please contact the exams team via or come along to the Exams office where a member of staff will be able to help you. The Office can be found just off of the Parr room which is down the corridor past the staff room and is open from 08:30am – 16:00pm Monday – Friday term time only.
Advice on Examinations
On 4 January 2021, the government announced that it was no longer fair for the summer 2021 examination series to go ahead as planned due to the coronavirus (COVID 19) pandemic. Following a consultation into alternative arrangements to award grades, the government have decided that for summer 2021 exam boards will ask exam centres to generate a teacher assessed grade (TAG) for each subject for their students.
- Students will receive grades awarded and determined by teachers
- Students will only be assessed on what they have been taught
- Schools can draw on a range of evidence from throughout the course to inform their judgement. These can include the optional use of questions provided by exam boards, as well as mock exams, coursework, or other work completed as part of a student’s course such as essays or in-class tests
- Students will be made aware of the sources of evidence that will form the basis of the grades submitted although students will not be told the final grade that is submitted to the exam board.
Staff at IVC have been working hard within clear parameters and protocols outlined by the College Leadership Team to produce Teacher Assessed Grades for submission to the exam boards. We are confident that we have submitted grades that genuinely reflect the efforts and achievements of all our students; as a College, we have very effective systems for assessment and tracking that allow us to forecast accurately. The grades have taken into account the full range of evidence we have on students’ performance. This includes assessed work completed in lessons, in class assessments, the outcomes in the mock examinations, and any Non Exam Assessments completed in subject areas. To support students and parent/carers in understanding the process followed, please see the following flow diagram below:
Once the exam boards receive the teacher-assessed grades they will ask us to send them samples of student work. Exam board subject experts, made up of experienced examiners, will review the evidence from a sample of centres. This random sample will cover a range of centre types and regions. The exam boards will also look at evidence from colleges where the results are significantly different to their historical results when compared to other centres. This includes centres where grades are much higher or much lower than in previous years.
In these sample checks, exam boards will check that the academic judgement has been reasonable when deciding grades. If the exam board is concerned this is not the case, they will ask us to look into this and may ask the College to resubmit grades. Exam boards will not issue results until they are satisfied with the outcome of any investigation.
Further information can be found here:
On candidate statements of results and certificates, final grades will be reported in the same way as in previous years.
Results will be issued on results day(s) in August as follows:
GCE (AS, A Levels) and other Level 3 qualifications
GCSE and other Level 1/2 qualifications
Arrangements for results day(s)
A provisional statement of results will be sent to your College email account via SIMS inTouch from 08:30am onwards on results day. A paper copy will also be posted home via first class mail on results day. Unfortunately, we are unable to send results to personal email accounts or give out results over the telephone, as we cannot guarantee that this is secure. If you are unable to access your results online, please email before the end of term so that we can arrange for you to collect your results in person from College. Heads of House will be available on results day from 09:00am – 12:00 noon should you wish to discuss your results further. Please contact them via email or Teams to schedule a time to meet with them. If you are in Turing or Alternative Provision, please contact Miss Chivers –
Concerns about your results
Your teachers have received training, support and guidance on how to determine your teacher-assessed grades, and there are checks in place to make sure their judgements are as fair and consistent as possible.
If you are concerned that the grade you have received is wrong, your first step should be to speak to your Head of House for advice. If you still believe that, your grade is wrong, there is an appeals process. There are two stages to the appeals process:
- Stage One – Centre Review
- Stage Two – Appeal to the awarding organisation
Impington Village College will support you through the Centre review and awarding organisation appeals process.
Please be aware that if you request a Centre review or an awarding organisation appeal, there are three possible outcomes.
- Your original grade is lowered so your final grade will be lower than the original grade you received.
- Your original grade is confirmed so there is no change to your grade
- Your grade is raised so your final grade will be higher than the original grade you received
Once a finding has been made you cannot withdraw your request for a Centre review or appeal. If your grade has been lowered you will not be able to revert back to the original grade you received on results day. Further information can be found here:
Stage One appeal – Centre Review
If you believe that you have been issued with the incorrect grade you can:
- ask the centre to check whether it made a procedural error or an administrative error or both. A procedure error means a failure to follow the process set out in the centre policy. An administrative error means an error in recording your grade or submitting your grade to the awarding organisation.
To proceed the candidate should complete the form below:
The outcome of the review may result in the grade remaining the same, being lowered or raised.
On completion of the review, the College will share the outcome with the candidate in sufficient time prior to the relevant appeal to the awarding organisation deadline.
If an administrative or procedural error is found the College will submit a request to the awarding organisation to correct the error and amend the grade without the need to submit an appeal to the awarding organisation.
Stage Two – Appeal to Awarding Organisation
Following the outcome of the review if you still believe that your grade is wrong you can ask the centre to submit a Stage two appeal on your behalf to the awarding organisation. An appeal to the awarding organisation will only be submitted if the first stage, centre review, has been completed and the outcome of the first stage has been issued to the candidate.
The awarding organisation will not be able to consider an appeal that is based solely on differences of opinion – if the candidate wants to improve their grade; they may want to consider entering for the autumn exam series.
If the candidate believes that there is still an error following the centre review then they can:
- Ask the awarding organisation to check whether the centre made a procedural or administrative error – or whether the awarding organisation itself made an administration error. You can also ask the awarding organisation to check whether the academic judgements of the centre was unreasonable either in the selection of evidence or the determination of your grade.
To proceed the candidate should complete the form below
The centre will then submit the appeal on the candidate’s behalf to the relevant awarding organisation. The awarding organisation will consider if your grade needs correcting. They may do this if they believe your grade is not a reasonable judgement or they find a mistake in the procedure, which affected your grade.
The awarding organisation will determine the grade at appeal and the outcome will be final.
The outcome of the appeal may result in the grade that you were given on results day remaining the same, being lowered or raised.
There is no further appeal opportunity to appeal the outcome to the awarding organisation. However, should a candidate remain concerned that their grade was incorrect, they may apply for a procedural review to the Exam Procedure Review Service (EPRS). You can apply to EPRS if the exam board decides that the grade you were awarded is reasonable, and your school or College correctly followed its procedure, but you are still concerned that there may have been an error in the procedure used by the exam board to conduct the appeal. The EPRS can consider whether the exam board has followed its rules and procedures. It will not consider whether you got the right grade based on the evidence of your work. The exam board’s final decision on your grade will stand unless the EPRS finds that the exam board made an error in its review procedure. Even if an error is found, your grade may stay the same.
Deadlines to submit a request
*A priority appeal is only for candidates applying to higher education who did not attain their firm choice and wish to appeal an A level or other level 3 qualification
10 August to 16 August 2021
Window for students to request a centre review
10 August to 20 August 2021
Centres conduct centre reviews
10 August to 23 August 2021
Centres submit appeals to awarding organisations
From result day to 3 September 2021
Window for students to request a centre review
From result day to 10 September 2021
Centre conduct centre reviews
From result day to 17 September 2021
Centres submit appeals to awarding organisations
If a candidate would like to improve their grade, Ofqual has confirmed that the exam boards will be offering exams in the autumn term. Further information regarding this will be available in due course.
Certificates, when received from the awarding bodies, will be available to collect in person from the College reception from the start of December onwards. Further information regarding this will be sent in the autumn term.
Further information regarding how grades will be awarded this summer can be found here:
The exam boards have strict criteria which must be followed for the conduct of external examinations and assessments which the College is required to follow precisely. Listed below are the information for candidate’s documents that you must read and take notice of. Please note that if you break any of the exam rules or regulations it could lead to disqualification from all subjects, the College must report any breaches of regulations to the exam boards.
GCSE, GCE, BTEC, Cambridge National, ELC, FSMQ exams – JCQ documents
You will be issued with your own individual timetable for all internal and external exams. These will be sent to your College email account via SIMS InTouch and can also be viewed on Edulink. These will show the subject that you have been entered for along with your room and seat number. Your four digit candidate number will also be shown on the timetable. This is the number that you will need to write on all of your external exam answer booklets and will be the same for all exams sat at IVC.
Internal examinations generally follow the timings of the College day. You should go along to the exam venue and line up at least 10 minutes before the start of the exam where you will be registered.
Students taking external examinations will receive a provisional statement of entry and exam timetable in the January of the year that they are due to sit their examinations. A further more detailed copy of their timetable showing venue and seat number etc will be issued at the end of April/beginning of May along with a copy of the College exams guidance booklet containing additional information and FAQs.
If you have a clash between exams the College will re-schedule the papers. You will normally sit one paper then have a break during which time you will be supervised and must not have any communication with other candidates. You will then sit the second paper. It may be necessary for you to bring a packed lunch if you have exams in both the morning and afternoon as you will have to remain in isolation until both exams are completed.
You must ensure that you read your exam timetable carefully during the exam period, if you arrive in the afternoon for a morning exam you would not be allowed to sit that exam.
All external examinations start at 09:30am & 13:30pm promptly. You should also be aware that if you start the exam more than 30 minutes after the published starting time, the College must inform the examination board and it is possible that they may decide not to accept your work. Please ensure that you allow enough time to get to College so that if you are delayed (e.g. through transport problems) you will still arrive on time. Please be aware that examination dates and times are set by the awarding bodies, you will not be able to sit an exam on a different day to the one that is timetabled.
Each year the awarding bodies designate a contingency day for external examinations in case of any emergency changes to the examination schedule. At present we are still waiting for the exam boards to confirm when this will be.
Please note that you will not be expected in College that day unless you have a scheduled examination.
Please ensure that you are fully equipped with the correct stationery needed for all exams. These should be in a transparent pencil case or a clear plastic bag and visible to the invigilators at all times. Listed below is the suggested key stationery that students will need for each exam:
- Clear pencil case
- Black pens x 2
- Pencil x 2
- Calculator (if permitted)
No food is allowed in the exam room unless required for medical reasons. A small bottle of water in a clear container and with all labels removed is the only drink allowed in the exam room.
Candidates are required to stay for the full length of the exam. You will not be allowed to leave an exam room early or without the invigilators permission.
If you require assistance during the exam you should put up your hand to attract the invigilators attention.
You must not communicate in any way, ask for help from or give help to another student whilst in the exam.
We run both internal and external examinations according to examination board guidelines.
Mobile phones and other electronic items are strictly forbidden in the exam rooms. If you are found to have an item on you that is not allowed this will be reported to the awarding body and they may disqualify you from that paper.
For exams held in the sports hall or gym mobile phones etc. should be left in your bags which are locked in the changing room.
For exams that are in the smaller venues and where bags are taken into the room you will be required to place your phone and any other devices into the small plastic wallets that will be provided on each desk. These will be collected in by the invigilators and returned to you at the end of the exam.
If you experiencing any illness or difficulty before your exam you must inform a member of the exams office staff or an invigilator so that they can assist you at the time.
Only in exceptional circumstance are candidates allowed special consideration for absence from any part of an exam. It is essential that medical or other appropriate evidence is obtained on the day by the candidate and given to the Exams officer if an application is to be made for special consideration.
Some students are entitled to exam access arrangements such as extra time, reader etc.
A card giving details of your approved access arrangement will be placed on your desk. Invigilators will have been made aware of these arrangements and will include any additional time when they display the finishing time of the exam on the board.
Some of the exam day processes will be adapted to factor in additional health & safety steps during the forthcoming mock exams. These are listed below:
- Face coverings must be worn when entering the exam room and kept on until you are seated at your desk. Please keep your face covering easily available as you will need to put it on if you need to speak to one of the invigilators during the exam.
- You will be required to sanitise your hands on entering and leaving the room.
- Instead of placing bags in the changing rooms, they will need to be taken into the exam room and placed underneath your desk or at the back of the room.
- Phones should be switched off and kept in your bag, not on your person.
- Equipment for exams will not be given out so you must ensure you bring everything you need for your exam on the day including tissues.
- You will be required to enter and leave the exam room swiftly and in an appropriate manner.
- All exam tables and chairs will be sanitized before the start of every exam
For external examinations i.e. GCSE English & Maths in November you must place your mobile phone and any other electronic equipment into your bag which will need to be handed to the invigilators at the start of the exam. These will be removed from the room and safely locked away in the Exams Office. A member of the exams team will return them to the exam room at the end of the exam. Only equipment that is required for the exam can be taken into the exam room.
Results and Post Results Services
Results will be available to view on Edulink following each internal exam series.
Results will be available as follows:
GCE & Level 3 results day Tuesday 10 August 2021
GCSE & Level 1/2 results day Thursday 12 August 2021
All other results will be emailed to your College email account via SIMS InTouch on results day from 08:30am onwards.
A paper copy of results will also be posted home via first class mail on results day. Unfortunately we are unable to send results to personal email accounts or over the telephone as we cannot guarantee that this is secure.
For external exams the awarding bodies make available a range of post results services such as a review of marking, access to script etc. following the publication of results.
Before any application can be made the relevant application form must be completed providing the candidates consent and payment of the appropriate fee.
Please note that grades can stay the same, go down or go up so it is recommended that you consult the relevant Lead practioner of the subject as to the advisability of requesting a review of results.
Application forms for these services can be found at the back of the Exam guidance booklet and are also available from the Exams department on request.
Please note that there are alternative arrangements in place for post results services for Summer 2021. Further information on the procedure to follow is available under the Summer 2021 tab at the top of this page.
GCSE exam certificates will be available for collection from the College reception from the start of December onwards. Certificates will not be given to anyone other than the candidate without the candidate’s written authorisation and will not be posted home due to the risk of loss or damage. Further details will be sent to you regarding this during the autumn term.
Please be aware that the College is only obliged to keep certificates for a period of one year after issue. If candidates do not collect their certificates within this time (or if they lose certificates that have been issued) they can only be replaced by direct application and payment of a fee to the appropriate examination boards. You are therefore urged to collect your certificates as soon as possible and store them safely.
IB certificates will be posted home during the autumn term once the College have received them.
Exam Calendar 2021/2022
Please note these may be subject to change as Ofqual are currently in consultation with the exam boards regarding the dates of exams next summer.
|October/November||GCSE, GCE & IB external resit exams|
|22nd November - 3rd December||Year 11 internal mock exams|
|4th - 22nd January||Year 13 internal mock exams|
|10th - 21st January||GCSE MFL speaking mock exams|
|19 - 29th April||Year 12 internal mock exams|
|19 - 29th April||GCSE MFL speaking exams|
|20th June -1st July||Year 10 internal mock exams|
|Design & Technology||8552||AQA|
|Art & Design||C650QS||WJEC|
|Hospitality & Catering (VOC)||5569QA||WJEC|
GCE & FSMQ
|Business: Enterprise & Marketing||J819||OCR|
|Creative Digital iMedia||J817||OCR|
ELC & Functional Skills
|Step up to English||5972/5973||AQA|
|Functional Skills English||L1/L2||AQA|
|Creative Digital Media Prod||XFY91||Edexcel|
|Extended Diploma Health and Social Care||Edexcel|
|Extended Diploma Perf Arts||UWF46||Edexcel|
|Extended Diploma Sport||XJG48||Edexcel|
|First award Sport||BNPP8||Edexcel|
|National Diploma Perf Arts||UWF45||Edexcel|
|National Diploma Sport||XJG47||Edexcel|
|Tech award Perf Arts||BTKN7||Edexcel|