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Impington Village College

Data and Administrative Assistant

20 hours per week – term time only + 2 weeks

Grade 4 point 7-11

  • Do you have excellent ICT skills and are you confident using Excel?

  • Can you work to deadlines and produce work with a high standard of accuracy and attention to detail?

We are looking for a Data & Administrative Assistant to support the work of the Data Manager and some areas of administrative work. You will assist the Data Manager with the College’s data requirements; data collection, data entry and retrieval and reporting using SIMS.  The role will also involve supporting with data in our outstanding sixth form, Impington International College. Full training will be provided. 

This is an interesting and varied role and would suit someone who is happy to be supporting with administrative type work one minute and dealing with data helpdesk queries the next. 

We can offer you a flexible approach to working hours in the school day, an excellent salary with annual increments to the maximum of the scale, subsidised gym membership, access to the Local Government Pension Scheme, cycle-to-work.

Our College is committed to Equal Opportunities and to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment.  All post holders are subject to employment checks and a satisfactory enhanced Disclosure and Barring Service check.  We do not accept applications by CV.

Closing date: Thursday 18 July 2019

Interviews on Monday 22 July 2019

Applicants must complete a College application form - we cannot accept CVs.  Applications to be sent to Mrs Valerie Hastings at

Job Description 

Post Title

Data & Administration Assistant

Reporting to:

Data Manager

Responsible for:

Under the direction of the Data Manager assist with all aspects of the College’s data requirements including the Sixth Form.  To Support the Vice Principal in various admin tasks


Impington Village College is part of the Morris Education Trust.  The normal place of work will be based at Impington Village College but you may be required to work at other sites within the Morris Education Trust by mutual agreement

Working time:

20 Hours Per Week


Grade 4 Point 7 - 11

Disclosure Level:

Full DBS

1. Job Role Data

  • Basic use of Sims Assessment Manager
  • Basic use of Sims profiles software to assist in the production of school reports
  • Production and maintenance of relevant student information as required eg class lists, up-to-date timetables, student photographs      
  • Assist with data collection relating to the production of the College census
  • Compile data and maintain records in respect of class pupils, assisting with analysis of statistics and data as required
  • Produce mark sheets in Sims Assessment Manager for data collection
  • Ensure correct student timetables are held in Sims
  • Support with administration and completion of student reports
  • Support with Data Helpdesk queries (tickets)
  • Produce data for staff on an ad-hoc basis
  • Input and maintenance of parent and student details in Sims
  • To maintain confidentiality at all times and work within the Data Protection legislation and guidance

2.    Job Role Administration  

  • To support the Data Manager with administration work commensurate with the grade of the post
  • To support the Data Manager with the printing/copying and sending out of student reports
  • Data maintenance – record maintenance for all student records

3.    Other Responsibilities

  • To play a full part in the life of the College and Trust community, to support its distinctive mission and ethos
  • Promote actively the Trust’s corporate policies
  • Comply with the Trust’s Health & Safety Policy
  • To participate in the College’s appraisal scheme

4.    Safeguarding

To be aware of safeguarding and promoting the welfare of children and vulnerable adults and to report any concerns in accordance with the Trust’s Safeguarding/Child Protection policies

To undertake regular safeguarding/child protection/adult protection training as required by the Trust.

Person Specification 

Before completing your application please read the Person Specification and Job Description.  In supporting your application you should demonstrate how your qualifications, skills and experience match the requirements of the role. 




Qualifications & Experience



Proven experience in an office environment with excellent numeracy and literacy skills


Proficient with IT with emphasis on Excel


Proven experience of working collaboratively as part of a high impact and successful team



Knowledge of using Sims database


Experience of working in a school


Skills & Abilities  



Effective interpersonal skills both oral and written


Excellent attention to detail and accuracy


Excellent organisational skills with the ability to prioritise workload and work under pressure


To be able to demonstrate a flexible and professional approach to work


Ability to assimilate information readily and speedily


Ability to work without supervision and take responsibility






Display commitment to safeguarding and promoting the welfare of children and young people