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Impington Village College

Site Maintenance Officer

37 hours per week on a shift basis / 52 week contract

SO1 £25,950 - £27,668 pa

(pay award pending)

To start as soon as possible

We are part of the Morris Education Trust (MET), a recently formed and fast-growing multi-academy trust currently including Impington Village College and Witchford Village College.

We are looking for an enthusiastic and self-motivated person to join our site team to assist with the maintenance of our school buildings and grounds. Working under the direction of the Estates Manager, you will be able to carry out a range of building maintenance repairs, grounds maintenance and day-to-day caretaking duties and be someone who takes a pride in providing a clean, secure, safe and healthy environment for pupils, staff and visitors. 

The successful candidate must have:

  • Previous experience of building maintenance and knowledge of basic plumbing, carpentry, electrical and decorating repairs
  • A ‘can do’ attitude and able to work with minimum supervision in a very varied role
  • A professional approach and be hard working, adaptable and flexible
  • Knowledge of Microsoft Word, use of email and the ability to administer the on-line maintenance repairs and improvement system

Ideally you will have knowledge of building heating, security and alarm systems and hazard identification and risk assessment, or be willing to undertake training in these areas. 

We can offer you an excellent salary with annual increments to the maximum of the scale, subsidised gym membership, access to the Local Government Pension Scheme, cycle-to-work and Childcare Voucher schemes.

Our College is committed to Equal Opportunities and to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment.  All post holders are subject to employment checks and a satisfactory enhanced Disclosure and Barring Service check.  We do not accept applications by CV.

Closing Date 10am   Tuesday 8 May 2018

Completed applications should be returned to Susan Kay HR Manager

Job Description 

Name of Post Holder:


Post Title

Site Maintenance Officer    

Reporting to:

Estates Manager

Responsible for:

To contribute to the smooth running of the school by carrying out a range of building maintenance repairs and other caretaking duties and to assist the Estates Manager in the efficient maintenance of the school site, fabric, fixtures, furniture and fittings.

Working time:

37 hours 52 week contract. Shift pattern


Scale SO1


Impington Village College is part of the Morris Education Trust.  The normal place of work will be based at Impington Village College

Disclosure Level:

Full DBS

1. Main Purpose of the Role

The Estates Manager will reply on the post holder to undertake site repairs and maintenance wherever possible negating the need to call out contractors.  The role will also include day to day caretaking responsibilities together with site security, site related health and safety grounds maintenance and being responsible for the College’s minibus fleet. 

To work with the Estates Manager to ensure post holder is full trained and experienced to lead and manage all aspects of the College site when the Estates Manager retires

2. Operational/Strategic Planning

Under the direction of the Estates Manager:

  • To ensure high level of productivity and value for money in the work of the Site team
  • To ensure that appropriate planned, preventative maintenance is in place procuring contracts as required
  • To manage agreed budgets for facilities management, repairs and maintenance negotiating with service providers, contractors and suppliers to ensure best value is obtained
  • To plan and deliver refurbishment of the College as directed by the Principal
  • Monitoring the use of energy by the school and looking into any sustainability measures or schemes that may be available to the College
  • Develop a new reporting system for the site team to deal with requests for maintenance/repair and monitor the effectiveness of the system

3. Key Tasks - Maintenance

Carry out site repairs and maintenance which are not beyond the scope and capability of the post holder including:

  • Plumbing work eg repairing a leaking pipe, simple installation work such as plumbing a new tap, pipe runs, toilet syphon and ball vales fitting or replacing washers etc. Initial rodding of blocked drains
  • Preparation and redecoration of school property as appropriate
  • Plastering work such as repairing a cracked or broken plaster, making good managed walls
  • Fencing and boundary repairs eg mending broken fence panels or stakes
  • Carpentry work such as repairs to doors and door furniture, shelves, woodwork window frames
  • Glazing work such as replacing smaller window panes, re-beading or re-puttying glass panes internal and external (specialist contracts would be used for repairs to large window panes, or double glazed units or windows at high level)
  • Drawing the attention of the Estate Manager to any repairs or maintenance work required at the premises which is beyond the competence of the post holder
  • Liaise with the Estate Manager and Monitor that the contractors work is undertaken in accordance with contractual obligations and comply with H&S regulations
  • Operate the computerised help desk ticketing service to deal with maintenance request
  • Liaise with the Estates Manager to monitor the progress  of defect rectification work with contractors to ensure that defects are repaired promptly within agreed timescales
  • Oversee the production and delivery of a planned programme of maintenance repair of the buildings using the EVERY system

4. Key Tasks - Responsibility for Contractors

  • Ensure all contractors/workman comply with Health and Safety regulations
  • Directing workman and contractors as appropriate and inspecting the work for satisfactory completion
  • Responsible for the provision of access to the site and grounds to authorised persons as required including the implementation of induction procedures for contractors visiting the site
  • Ensure contracting companies have confirmed that all safeguarding checks are in place for their employees and ensuring that any workman/contractor who does not have these checks in place are supervised at all times during the visit

5. Key Tasks –Site Security

  • To act as a key holder, carrying out security procedures for the building and grounds.  The routine and non-routine opening of premises and grounds. To respond to calls outside normal working hours as a result of break-ins etc and/or the setting of off of the alarm system
  • Responsible for ensuring the building and contents are secured
  • Ensure that the site complies with the highest level of security with regards to child protection before, after and during hours

6. Key Tasks - Caretaking

  • Monitoring the standards of cleanliness of the premises and furnishings and reporting any deficiencies to the Estates Manager
  • In the absence of the cleaning staff, carry out emergency cleaning tasks
  • Setting out rooms, hall and gym as required especially during exam time
  • Ensuring that all areas within the site are free from litter, litter bins are emptied, drains and gullies are free flowing and clean
  • Taking delivery of stores, parcels and other goods and conveying them to their points of distribution
  • Operation of the heating and lighting systems, monitoring usage and promoting energy conservation in College
  • Provide access where possible to the premises and classrooms in the event of emergency situations or unexpected poor weather
  • Ordering of cleaning materials and maintenance equipment

7. Grounds

  • Carry out general grounds maintenance, including grass cutting and strimming of College lawns
  • Collection and depositing of leaves in supplied bins for collection
  • Trim and cut back all hedges as required during the allowed annual period

8. Lettings

  • Monitor the school calendar and room booking system and effectively manage and oversee activities relating to lettings and all other site services
  • Liaise with the Lettings Manager re letting requirements and ensure efficient deployment of site team to cover the letting
  • To ensure that the member of staff on duty for out of hours knows what is expected of them each letting
  • Prepare for College and after College activities including lettings and adult education

9. Staffing/Supervisory Responsibilities

  • Responsible for the line management of site staff including recruitment, probationary, performance management and training
  • Day-to-day supervision of site staff and cleaning supervisor
  • To be responsible for the efficient and effective deployment of site staff and ensure adequate cover whilst the College is open
  • Plan the work allocation for the site team ensuring effective use of time
  • Ensure site team is trained and able to undertake in-house maintenance
  • Ensure training and full induction for new members of staff

9. Key Tasks - Oversee and administer minibuses

  • Relief driver for the College’s minibus in the event that the driver is unavailable
  • Supervise the servicing, checking and record keeping associated with the school minibuses ensuring MOT and road fund licence is in place

10. Other Responsibilities

  • Monitor the school calendar and room booking system and set out as required
  • To be able to use the on-line planned maintenance system
  • To play a full part in the life of the Morris Education Trust and College community, to support its distinctive vision and ethos and to encourage staff and students to follow this example. Promote actively the Trust’s corporate policies
  • Comply with the Trust’s Health & Safety Policy
  • To participate in the College’s appraisal scheme

11. Safeguarding

  • To be aware of safeguarding and promoting the welfare of children and vulnerable adults and to report any concerns in accordance with the Trust’s Safeguarding/Child Protection policies
  • To undertake regular safeguarding/child protection/adult protection training as required by the Trust

Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual task undertaken may not be identified.

The Trust will endeavour to make any necessary reasonable adjustments to the job and the working environment to enable access to employment opportunities for disabled job applicants or continued employment for any employee who develops a disabling condition.

This job description is current at the date below but will be reviewed on an annual basis and, following consultation with you, may be changed to reflect or anticipate changes in the job requirements which are commensurate with the job title and grade.

A uniform will be provided

Flexible working and break times within the College day to suit College requirements

Person Specification 

To support your application candidates should be able to show evidence of the following:

Essential Desirable
Qualifications and Experience    
Educated to GCSE standard or able to
demonstrate equivalent experience
Numerate and literate  
Trade Qualification  
Experience of undertaking minor repairs,
maintenance and improvement tasks
Experience of building security and alarm systems
Experience of working with contractors  
Trained minibus driver (or willing to undertake training)  
Previous experience of caretaking and
or cleaning in a school environment
Knowledge and Understanding    
Practical knowledge of common property defects and repair skills including decorating, plumbing, joinery and electrical  
Ability to adhere to Health and Safety Regulations  
Can demonstrate experience of hazard identification and risk assessment
Heating and security systems  
Knowledge of Microsoft Word and use of email  
Skills and Abilities     
Good verbal and written communication skills  
Good organisation skills in relation to managing own workload  
Self-motivated and ability to work with minimum supervision  
Ability to use correctly basic power tools and other equipment to make repairs and improvements  
Good computer skills to administer the on-line maintenance ticketing system  
Friendly and approachable  
Personal Qualities 
The successful candidate will need to demonstrate a positive outlook, energy, enthusiasm and be able to meet the physical demands of the post ie carry heavy and cumbersome objects, ability to work up ladders. Ability to work on a flexible basis in relation to working hours including out of hours emergency call outs
Safeguarding and Promoting the welfare of children.  At interview candidates should be able to demonstrate:
Demonstrate the ability to form and maintain appropriate relationships and personal boundaries with children
Emotional resilience in working with challenging behaviours 

Date: March 2018