It is the aim of Impington Village College to make the examination experience as stress free and successful as possible for all candidates. Hopefully this content will prove informative and helpful for you and your parents.
The College Exams department deals with all aspects of exam registrations and administration for both internal and external examinations. We currently offer GCSE, GCE, IB, FSMQ, BTEC, Cambridge Nationals, WJEC Vocational, Functional Skills, ELC, ASDAN & Trinity College exams. We also administer a range of University admissions tests such as BMAT, TSA, and STEP etc. for year 13 students.
The team is made up of the following members of staff each with their own areas of responsibility
- Mrs Alison Difranco
Exams Manager – overall responsibility for the running of all examinations within the College
- Mrs Angie Wocha
Exams Officer – BTEC, ASDAN & internal mock examinations
- Mrs Emma Vinnicombe
Exams Officer – SEND access arrangements, ELC, Functional skills & Trinity College examinations
If you have any queries regarding examinations at IVC please contact the exams team via or come along to the Exams office where a member of staff will be able to help you. The Office can be found just off of the Parr room which is down the corridor past the staff room and is open from 08:30am – 16:00pm Monday – Friday term time only.
Advice on Examinations
The exam boards have strict criteria which must be followed for the conduct of external examinations and assessments which the College is required to follow precisely. Listed below are the information for candidate’s documents that you must read and take notice of. Please note that if you break any of the exam rules or regulations it could lead to disqualification from all subjects, the College must report any breaches of regulations to the exam boards.
GCSE, GCE, BTEC, Cambridge National, ELC, FSMQ exams – JCQ documents
You will be issued with your own individual timetable for all internal and external exams. These will be sent to your College email account via SIMS InTouch and can also be viewed on Edulink. These will show the subject that you have been entered for along with your room and seat number. Your four digit candidate number will also be shown on the timetable. This is the number that you will need to write on all of your external exam answer booklets and will be the same for all exams sat at IVC.
Internal examinations generally follow the timings of the College day. You should go along to the exam venue and line up at least 10 minutes before the start of the exam where you will be registered.
Students taking external examinations will receive a provisional statement of entry and exam timetable in the January of the year that they are due to sit their examinations. A further more detailed copy of their timetable showing venue and seat number etc will be issued at the end of April/beginning of May along with a copy of the College exams guidance booklet containing additional information and FAQs.
If you have a clash between exams the College will re-schedule the papers. You will normally sit one paper then have a break during which time you will be supervised and must not have any communication with other candidates. You will then sit the second paper. It may be necessary for you to bring a packed lunch if you have exams in both the morning and afternoon as you will have to remain in isolation until both exams are completed.
You must ensure that you read your exam timetable carefully during the exam period, if you arrive in the afternoon for a morning exam you would not be allowed to sit that exam.
All external examinations start at 09:30am & 13:30pm promptly. You should also be aware that if you start the exam more than 30 minutes after the published starting time, the College must inform the examination board and it is possible that they may decide not to accept your work. Please ensure that you allow enough time to get to College so that if you are delayed (e.g. through transport problems) you will still arrive on time. Please be aware that examination dates and times are set by the awarding bodies, you will not be able to sit an exam on a different day to the one that is timetabled.
Each year the awarding bodies designate a contingency day for external examinations in case of any emergency changes to the examination schedule. At present we are still waiting for the exam boards to confirm when this will be.
Please note that you will not be expected in College that day unless you have a scheduled examination.
Please ensure that you are fully equipped with the correct stationery needed for all exams. These should be in a transparent pencil case or a clear plastic bag and visible to the invigilators at all times. Listed below is the suggested key stationery that students will need for each exam:
- Clear pencil case
- Black pens x 2
- Pencil x 2
- Calculator (if permitted)
No food is allowed in the exam room unless required for medical reasons. A small bottle of water in a clear container and with all labels removed is the only drink allowed in the exam room.
Candidates are required to stay for the full length of the exam. You will not be allowed to leave an exam room early or without the invigilators permission.
If you require assistance during the exam you should put up your hand to attract the invigilators attention.
You must not communicate in any way, ask for help from or give help to another student whilst in the exam.
We run both internal and external examinations according to examination board guidelines.
Mobile phones and other electronic items are strictly forbidden in the exam rooms. If you are found to have an item on you that is not allowed this will be reported to the awarding body and they may disqualify you from that paper.
For exams held in the sports hall or gym mobile phones etc. should be left in your bags which are locked in the changing room.
For exams that are in the smaller venues and where bags are taken into the room you will be required to place your phone and any other devices into the small plastic wallets that will be provided on each desk. These will be collected in by the invigilators and returned to you at the end of the exam.
If you experiencing any illness or difficulty before your exam you must inform a member of the exams office staff or an invigilator so that they can assist you at the time.
Only in exceptional circumstance are candidates allowed special consideration for absence from any part of an exam. It is essential that medical or other appropriate evidence is obtained on the day by the candidate and given to the Exams officer if an application is to be made for special consideration.
Some students are entitled to exam access arrangements such as extra time, reader etc.
A card giving details of your approved access arrangement will be placed on your desk. Invigilators will have been made aware of these arrangements and will include any additional time when they display the finishing time of the exam on the board.
Some of the exam day processes will be adapted to factor in additional health & safety steps during the forthcoming mock exams. These are listed below:
- Face coverings must be worn when entering the exam room and kept on until you are seated at your desk. Please keep your face covering easily available as you will need to put it on if you need to speak to one of the invigilators during the exam.
- You will be required to sanitise your hands on entering and leaving the room.
- Instead of placing bags in the changing rooms, they will need to be taken into the exam room and placed underneath your desk or at the back of the room.
- Phones should be switched off and kept in your bag, not on your person.
- Equipment for exams will not be given out so you must ensure you bring everything you need for your exam on the day including tissues.
- You will be required to enter and leave the exam room swiftly and in an appropriate manner.
- All exam tables and chairs will be sanitized before the start of every exam
For external examinations i.e. GCSE English & Maths in November you must place your mobile phone and any other electronic equipment into your bag which will need to be handed to the invigilators at the start of the exam. These will be removed from the room and safely locked away in the Exams Office. A member of the exams team will return them to the exam room at the end of the exam. Only equipment that is required for the exam can be taken into the exam room.
Results and Post Results Services
Results will be available to view on Edulink following each internal exam series.
Results will be available as follows:
IB results day Monday 5 July 2021
GCE & Level 3 results day Tuesday 24 August 2021
GCSE & Level 1/2 results day Friday 27 August 2021
IB students will be able to access their results online using the pin number that will be provided to you beforehand.
All other results will be emailed to your College email account via SIMS InTouch on results day from 08:00am onwards.
A paper copy of results will also be available to collect from College between 10:00am-12:00 noon on results day. Unfortunately we are unable to send results to personal email accounts or over the telephone as we cannot guarantee that this is secure.
For external exams the awarding bodies make available a range of post results services such as a review of marking, access to script etc. following the publication of results.
Before any application can be made the relevant application form must be completed providing the candidates consent and payment of the appropriate fee.
Please note that grades can stay the same, go down or go up so it is recommended that you consult the relevant Lead practioner of the subject as to the advisability of requesting a review of results.
Application forms for these services can be found at the back of the Exam guidance booklet and are also available from the Exams department on request..
GCSE exam certificates will be available for collection from the College reception from the start of December onwards.
Further details will be sent to you regarding this during the autumn term.
IB certificates will be posted home during the autumn term once the College have received them.
Exam Calendar 2020/2021
Please note these may be subject to change as Ofqual are currently in consultation with the exam boards regarding the dates of exams next summer.
|October/November||GCSE, GCE & IB external resit exams|
|4th & 5th November||University Admission external tests|
|9th – 20th November||Year 13 internal mock exams|
|23rd November – 4th December||Year 11 internal mock exams|
|11th - 22nd January||GCSE MFL speaking mock exams|
|23rd February – 10th March||Year 13 internal mock exams|
|8th – 16th March||Year 11 internal mock exams|
|12th – 23rd April||Year 12 internal mock exams|
|12th – 23rd April||GCSE Language speaking exams|
|May/June (dates TBC)||IB,GCSE & GCE external exams|
|12th - 16th July||Year 10 internal mock exams|
|Design & Technology||8552||AQA|
|Art & Design||C650QS||WJEC|
|Hospitality & Catering (VOC)||5569QA||WJEC|
GCE & FSMQ
|Creative Digital iMedia||J817||OCR|
ELC & Functional Skills
|Step up to English||5972/5973||AQA|
|Functional Skills English||L1/L2||AQA|
|Creative Digital Media Prod||XFY91||Edexcel|
|Tech award Perf Arts||BTKN7||Edexcel|
|National Diploma Perf Arts||UWF45||Edexcel|
|Extended Diploma Perf Arts||UWF46||Edexcel|
|First award Sport||BNPP8||Edexcel|
|National Diploma Sport||XJG47||Edexcel|
|Extended Diploma Sport||XJG48||Edexcel|