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Impington Village College

LGB Minutes 21-11-17

MEETING OF THE LOCAL GOVERNING BODY

Tuesday 21 November 2017 at 6.00 pm in the library

MINUTES

Present: Karen Momber (Chairman), Elizabeth Sadler, Simon Guest, Chris Savage, Rachel Carrington, Cory Pulman-Jones, Ryan Kelsall (Principal) and Claire Beressi Jones.

In Attendance: Kate Brierton (Trustee), Alan Rodger (Trustee), Victoria Hearn (Vice Principal) and Joe Greenway (Clerk).  Liz Moran, Lead Practitioner English was also in attendance to deliver agenda item 4.

The Minutes are in the order of the agenda items as taken.

2    Apologies and Declarations of Interests

Apologies were received from Ana Burman, Suzy Offord, Steve Blatch and Jake Reynolds.

There were no declarations of interest.

The Chairman welcomed Rachel Carrington and Chris Savage to their first meeting of the LGB.

1     Workshop Activity – Data and Accountability

VH led an activity involving group work around key questions concerning data and accountability at the college.  RK gave feedback and, as a consequence governors made the following requests:

  • To be supplied with the current structure of SLT giving the roles and responsibilities of the staff.
  • To be supplied with a list of current staff                              Action RK

VH advised that the work covered in the activity will be useful for any future Ofsted inspection.

            Alan Rodger arrived at 6.35pm

3.   Minutes of the meeting of 3 October 2017 and Matters arising

The minutes of the meeting held on 3 October 2017 were agreed and signed as a correct record. 

  • Student Questionnaire

RK advised that this had been drafted and now needs a final review and approval by SLT.  Once this had been done he will issue the questionnaire to governors for comment via the Clerk.                       Action: RK & Clerk

3.   Governance Matters

  • New Governors

The Chairman welcomed again the new Parent Governor: Chris Savage and Teaching Staff Governor: Rachel Carrington, to their first meeting of the LGB.

  • Conflicts of Interests 2017-18

The Clerk thanked those governors who had returned their completed Conflicts of Interests forms and advised that he would be reminding those two individuals who had yet to make a return.                 Action: Clerk

  • Governor Profiles on Website

The Clerk thanked those governors who had submitted updated web-site profiles and reported that these should now have been uploaded to the College web-site.  He reminded those governors who had yet to make a return to do so as soon as reasonably practicable.
Action: Governors

The Clerk advised that he was exploring ways in which to hold and circulate papers and other materials for governors electronically, perhaps by using a Dropbox facility as used by the Trust Board.  He confirmed that he would keep governors advised on his progress.  Action: Clerk

4.    Faculty Review – English

Mrs Liz Moran, Lead Practitioner English made a verbal report to Governors based on the outcomes of the recent Learning Visit which was made to the department in October 2017, the written report from which is appended to and forms part of these minutes.  Key outcomes include the conclusion that the department has:

  • A clear vision
  • Good staff development
  • A faculty wide approach involving the sharing of best practice
  • Teaching that is collaborative and gives high quality feedback
  • High levels of student engagement
  • Good staff retention

Areas for improvement include the embedding of KS4 and KS5 best practices into the KS3 curriculum, for example, with the booster programme and library lessons.

RK commented that the department has had to face enormous challenges with the new syllabuses which they have successfully met and that the SLT are very grateful for the work of the faculty.

Governors asked about assessment books, the gender gap and reading.  Ms Moran responded by saying that, new for this year, is the separate Assessment Book which is for assessments only and that there is now another book for classwork as opposed to one book for both of these elements as was the case in previous years.  She stated that the gender gap is a fact: it is there at the end of KS2 and that only really good teaching can address it.  One way the college is tackling it is with a ‘reader leader’ whereby Year 10 students are tutoring Year 7 students with reading: there is evidence of good progress to date, which is encouraging.

The Chairman thanked the Ms Moran and the Faculty staff for their work and the presentation made at the meeting.

Governors noted the English Faculty Review.

5.   Standing Reports

      Cory Pulman-Jones arrived during this item at 7.00pm

      MET Report

No report this meeting.

      Principal’s report

 Governors asked the Principal to comment on student admissions and staff well-being. 

RK made comments that are of a confidential nature.

RK reported that the Trust had recruited a Director of Teaching & Learning who will take over the following roles from VH:

  • Oversight of professional learning
  • Line management of the professional tutor and teacher training
  • Faculty line management

In answer to a question about the effect of this appointment on the Maths department, RK stated that it was also intended to recruit a Director of Maths across the Trust who will probably spend 80% at IVC and 20% working in other parts of the Trust. 

Governors were pleased to note the fall in staff absence, a positive impact of the staff wellbeing programme but were concerned about the high absence rates of support staff especially Teaching Assistants. 

Data

Governors reviewed the latest Academy At ‘A Glance’ report for the College noting the drop in target performance in Year 10.  VH explained that the reasons for this were:

  • due to staff being conservative and students not having completed a full assessment yet
  • the targets need to be reviewed for Year 10 because the latest information about Progress8 suggests they are not challenging enough in English or the Open Bucket- will happen in January

VH advised that History is the worst performing subject and that a plan is in place to address this.

She reported that the current Year 11 are reasonably secure and that they will sit 3 mock papers the results of which will be robustly analysed to establish where and what interventions are necessary.

Governors commented that it is difficult to see negative figures in the report and also asked if a clarification key of what some of the measures mean is given with future reports.

Governors were pleased to note that attendance figures are well above national averages.

Governors expressed much satisfaction with the data reports

Safeguarding

Governors had no comments to make.

Governors noted the Standing Reports.

6     College Development Plan

RK referred governors to the CDP for 2017-18 advising that the plan is issued to all staff, and that the college plan is supported by individual faculty and house plans.  He advised that a key innovation is that student subject options will be decided in January 2018 in Year 8, a year earlier than previously.   Governors were content with the Principal’s explanation of this change.

Governors noted the College Development Plan for 2017-18.

7.    Policies for Approval

RK referred governors to the 4 policies presented for approval:

  • Policy for Teaching, Learning and Assessment
  • Policy for the Management of Educational Visits and Learning Outside the Classroom
  • Safeguarding and Child Protection Policy
  • Public Sector Equality Duty Policy

Governors commented that they liked the literacy element and oral skills that are covered in tutor time.

Governors noted and approved the four polices as listed above.

8.    Link Governor Report - Safeguarding

Elizabeth Sadler referred governors to the reports of her recent visits to college where she met with Katie Jarvis (member of SLT with responsibility for safeguarding) and also attended a Designated Persons meeting.  She expressed her admiration for the work of the safeguarding team and was pleased to report that the college is actively pursuing ways of supporting the well-being of Ms Jarvis.  ES asked governors to be mindful of safeguarding when they make their link visits to college.

Governors noted the link visit report on safeguarding.

9     Governor Training

Cory Pulman-Jones gave positive feedback on a recent governors’ induction training event that she had attended, delivered by Governor Support Services of Cambridgeshire County Council.  She commended similar courses to the LGB.

10   Governor Tool kit

Copies of the Governor Tool kit were distributed by RK who expressed the wish that governors would find the document useful.  He encouraged them to provide feedback. 

The Chairman thank the Principal and staff for the document and asked for an electronic copy be provided.                                                                      Action: RK

11   AoB

  • Simon Guest

KM and RK commended Simon Guest who was retiring from his role as a Trust Governor after tonight’s meeting at the end of his term of office.

  • Christmas Drinks

The Chairman advised that she would be organising a Doodle Poll to facilitate a Christmas drinks evening for governors and senior staff in December.

The meeting closed at 8.05 pm.