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Impington Village College

Exam Guidance

It is the aim of Impington Village College to make the examination experience as stress-free and successful as possible for all candidates.

Hopefully, this content will prove informative and helpful for you and your parents.  Please read it carefully and show it to your parents so that they are also aware of the examination regulations and the procedures to follow in the event of any problems occurring.

The awarding bodies (or examination boards) set down strict criteria which must be followed for the conduct of examinations and Impington Village College is required to follow them precisely.  You should therefore, pay particular attention to the JCQ Information documents available below.

Some of the questions you may have are answered below in our FAQ.  If there is anything you do not understand or any question that has not been addressed, PLEASE ASK at the Exams Office.

If you or your parents have any queries or need help or advice at any time before, during or after the examinations please contact the Exams office on-

01223 200 400 or email exams@impington.cambs.sch.uk

Remember – we are here to help.

Good Luck!

Results Information 

NOTIFICATION OF RESULTS

  • GCE AS and A2 Results will be available for collection on:

Thursday 17 August 2017   from 10.00 a.m. to 12.00 noon                                                                    

  • GCSE Results will be available for collection on:    

Thursday 24 August 2017   from 10.00 a.m. to 12.00 noon

  • If you want any other person (including family members) to collect your results on your behalf, they must bring your written authorisation with them.
  • Candidates who do not collect their results on Results Day will receive notification through the normal post.  Letters will be posted on Results Day and not before.
  • Under no circumstances will results will be given out by telephone or email.

POST RESULTS

  • If you need post-results advice, teaching staff will be available on Results Day                                 
  • If you need an Enquiry about Results service; re-mark or clerical mark check you must complete the appropriate form and send/take this to the Examinations Office. You will be required to pay the fee before the enquiry will be submitted. This fee will be reimbursed if your enquiry is successful (see FREQUENTLY ASKED QUESTIONS).

PRESENTATION OF CERTIFICATES

  • A Presentation Evening will take place in November when it is hoped that you will be able to attend to receive your certificates.  Invitations to students and their parents will be sent out with full details nearer the time.
  • Students who are unable to attend Presentation Evening will be able to collect their certificates from the school office. Certificates will not be given to anyone other than the candidate without the candidate’s written authorisation and will not be posted home.
  • Impington is only obliged to keep certificates for a period of one year after issue.  If candidates do not collect their certificates within this time (or if they lose certificates that have been issued) they can only be replaced by direct application to the appropriate examination boards.  You are therefore urged to collect your certificates on Presentation Evening or as soon as possible thereafter and to store them safely.

Numerical GCSE Grading 

A quick guide to the new numerical GCSEs

If you are a parent of a Year 9 or 10 student, you will probably be aware that the government’s GCSE reforms have led to a change in the style of grading for the majority of our subjects. In 2017 (current Year 10) the first cohort of students will sit the new-style English and Maths GCSEs, with all of our other subjects (except Business Studies and Child Development) rolled out for first examination in 2018 (current Year 9). Our current Year 7 and 8 students will sit all GCSEs under the reformed system.

We will be adjusting the style of target-setting and reporting to fit in with the new grades, which will be gradually rolled out across all year groups. We have put together the following table to help parents understand the rough equivalences:

Numerical GCSE Grade

Approximate ‘old’ GCSE Equivalent

Likely KS2 Score

9

Above A*

L5 or above

8

A*

L5

7

A

L5

6

B

L4

5

C

L4

4

D

L3

3

E

L2

2

F

L2

1

G

Below L2

As a College, we are committed to setting targets that are ambitious but achievable. This is a particularly challenging time for us, as the amount of information we have about the new courses is limited at this stage; some subjects have not had a specification approved by Ofqual yet. With this in mind, we will review students’ targets frequently to ensure they are appropriate, raising them if necessary, and in rare cases for the Year 9 cohort, we may adjust targets down if the criteria look to be to challenging for a particular student. For our students in Years 7 and 8 we will be launching a new flight path system in September 2016 and we are currently redeveloping assessments within the ICE programme to support this. More details will be shared on all elements of assessment and data as we move towards the summer term.

I hope that this answers any questions you might have about the new GCSE grading and our target setting at IVC. If you have any further questions, please contact Victoria Hearn, Assistant Principal: Data, Progress & Pupil Premium- vhearn@impington.cambs.sch.uk

Advice on Examinations 

Examination Regulations

  • Copies of the “Information for Candidates” and “Warning to Candidates”, which are issued by JCQ on behalf of the Examining Boards, are available at the bottom of the page.  All candidates must read these carefully and note that to break any of the examination rules or regulations could lead to disqualification from all subjects.  The school must report any breach of regulations to the Awarding Body.

Attendance at Examinations

  • Candidates are responsible for checking their own timetable and arriving at school on the correct day and time, properly dressed and equipped.  Candidates should arrive 20 minutes prior to the start time of their examination.  Please wait quietly outside your exam room until you are invited to enter by the examination invigilators.
  • Candidates who arrive late for an examination may still be admitted but will not receive any additional time.  If special consideration applies then you must speak to the Examinations Officer (see ABSENCE FROM EXAMINATIONS).
  • School Uniform does not need to be worn during study-leave by students attending school for examinations (study leave begins on Monday 06 June 2016).
  • All items of equipment, pens, pencils, mathematical instruments, etc. should be visible to the invigilators at all times.  You must either use a transparent pencil case or clear plastic bag.
  • Pens must be black ink or black ballpoint.  No correction pens or tape are allowed.
  • For Mathematics and Science exams, students should make sure their calculators conform to the examination regulations.  If in doubt, check with your teacher.  Remove any covers or instructions and make sure batteries are new.  
  • Please make sure that any watch alarms are turned off.
  • Do not attempt to communicate with or distract other candidates.
  • Examination regulations are very strict regarding items that may be taken into the examination room (see FAQs at the end of this booklet).  If you break these rules you will be disqualified from the examination.
  • Mobile telephones MUST NOT BE BROUGHT INTO THE EXAMINATION ROOM.  If a mobile phone (or any other type of electronic communication or storage device) is found in your possession during an examination (even if it is turned off or broken) it will be taken from you and a report made to the appropriate exam board. No exceptions can be made. 
  • No food is allowed in the examination rooms. Water in a clear bottle with all labels removed & preferably with a pull top, is the only drink permitted in the examination room.
  • Please do not write on the examination desks.  This is regarded as vandalism and you will be asked to pay for any damage.
  • Do not draw graffiti or write offensive comments on examination papers – if you do the examination board may refuse to accept your paper. Inclusion of offensive comments or obscenities aimed at a member of staff, examiner, ethnic or religious group; racist or lewd remarks or drawings on examination material may lead to penalties for a candidate up to and including the loss of all marks and being disqualified from all examinations in that series together with a ban on entering all future examinations for a set period of time.
  • Listen carefully to instructions and notices read out by the invigilators – there may be amendments to the exam paper that you need to know about
  • Check you have the correct question paper – check the subject, paper and tier of entry.
  • Read all instructions carefully and number your answers clearly.
  • You will not be allowed to leave an examination room early.  If you have finished the paper use any time remaining to check over your answers and to ensure that you have completed your details correctly.
  • At the end of the examination all work must be handed in – remember to cross out any rough work.  If you have used more than one answer book or loose sheets of paper ask the Invigilator for a tag to fasten them together in the correct order.
  • Invigilators will collect your exam papers before you leave the room.  Absolute silence must be maintained during this time.  Remember you are still under examination conditions until you have left the room.
  • Question papers, answer booklets and additional paper must NOT be taken from the exam room.
  • Remain seated in silence until told to leave the examination room.  Please leave the room in silence and show consideration for other candidates who may still be working.
  • If the fire alarm sounds during an examination the examination invigilators will tell you what to do.  Don’t panic.  If you have to evacuate the room you will be asked to leave in silence and in the order in which you are sitting.  You will be escorted to a designated assembly point.  Leave everything on your desk.  You must not attempt to communicate with anyone else during the evacuation.  When you return to the exam room do not start writing until the invigilator tells you to.  You will be allowed the full working time for the examination and a report will be sent to the awarding body detailing the incident.

Invigilators

  • The school employs external invigilators to conduct the examinations.  Students are expected to behave in a respectful manner towards all invigilators and follow their instructions at all times.
  • Subject specialist teachers will normally be present at the start of an examination only.
  • Invigilators are in the examination rooms to supervise the conduct of the examination.  They will distribute and collect the examination papers, tell candidates when to start and finish the examination, hand out extra writing paper if required and deal with any problems that occur during the examination, for example if a candidate is feeling ill.
  • Please note that invigilators cannot discuss the examination paper with you or explain the questions.
  • Pupils who are disruptive or behave in an unacceptable manner will be removed from the examination room by invigilators and members of the College Executive Team.

Clashes

  • If you have two or more examinations scheduled at the same time, then you have a clash (see FREQUENTLY ASKED QUESTIONS).

Timetables

  • A copy of your own individual timetable showing your own specific examinations with details of date, time, duration of exam, venue and seat number is attached at the back of this booklet. Check it carefully, and then take a photo of it with your phone! If you think something is wrong or you think there is a clash on your timetable that has not been resolved, see Mr Gluza or Mrs Difranco immediately.

Absence from Examinations

  • If you experience difficulties during the examination period (e.g. illness, injury, or personal problems) please inform college at the earliest opportunity so we can help and advise you.
  • Only in ‘exceptional circumstances’ are candidates allowed special consideration for absence from any part of an examination.  It is essential that medical or other appropriate evidence is obtained on the day by the candidate/parent and given to the Examination Officer without delay if an application is to be made for special consideration.
  • A self-certification form (JCQ/ME Form 14) can be obtained from the Examinations Office which can then be countersigned by your doctor or nurse.
  • For the award of a grade by special consideration, where a student misses part of an examination through illness or personal misfortune, a minimum of 50% of the examination (including coursework) must have been completed for both GCSE and GCE. 
  • Parents and candidates are reminded that the school will require payment of entry fees (currently £35.00 per GCSE subject) should a candidate fail to attend an examination without good reason.
  • Please note that misreading the timetable will not be accepted as a satisfactory explanation of absence.

Frequently Asked Questions

Q.  What do I do if there’s a clash on my timetable?

  • The school will re-schedule papers (on the same day) where there is a clash of subjects.  Candidates with clashes will normally sit one paper then have a break during which they will be supervised and must not have any communication with other candidates - they will then sit the second subject paper (a third paper may follow on occasions).  Revised times will be shown on your individual candidate timetable.  It may be necessary for you to bring a packed lunch if you have exams in both morning and afternoon as you will have to remain in isolation until both examinations are completed.  If in doubt consult the Examinations Officer.

Q.  What do I do if I think I have the wrong paper?

  • Invigilators will ask you to check before the exam starts.  If you think something is wrong put your hand up and tell the invigilator immediately.

Q.  What do I do if I forget my Candidate Number?

  • Candidate Numbers are printed on your individual timetable and on seating plans which are displayed outside the exam rooms and on attendance registers.  Invigilators will be able to help you find your number.   

Q.  What do I do if I forget the school Centre Number?

  • The Centre Number is 22161.  It will be clearly displayed in the examination rooms.

Q.  What do I do if I have an accident or am ill before the exam?

  • Inform school at the earliest opportunity so we can help or advise you.  In the case of an accident which results in you being unable to write, it may be possible to provide you with a person (scribe) to write your answers but we will need as much prior notice as possible.

You may need to obtain medical evidence (from your GP or hospital) if you wish the school to make an appeal for Special Consideration on your behalf (see below).

Q.  What is an Appeal for Special Consideration?

  • Special Consideration is an adjustment to the marks or grades of a candidate who is eligible for consideration.  The allowance for Special Consideration is from 0% (consideration given but addition of marks considered inappropriate) to 5% (reserved for exceptional cases).  Parents should be aware that any adjustment is likely to be small and no feedback is ever provided.                                     Candidates will only be eligible for Special Consideration if they have been fully prepared and covered the whole course but performance in the examination or in the production of controlled assessment is affected by adverse circumstances beyond their control.  Examples of such circumstances may be illness, accident or injury, bereavement, domestic crisis.  The Examinations Officer must be informed immediately, so that the necessary paperwork can be completed (within 7 days of the last exam session for each subject) and the candidate will be required to provide evidence to support such an application.

Q.  What do I do if I feel ill during the exam?

  • Put your hand up and an invigilator will assist you.  You should inform an invigilator if you feel ill before or during an exam and you feel this may have affected your performance. All incidents will be recorded on the Exam log sheet.

Q.  If I’m late can I still sit the examination?

  • Provided you are not more than 1 hour late, it may still be possible for you to sit the examination.  You should get to school as quickly as possible and report to Reception.  A member of staff will escort you to the exam room.  You must not enter an examination room without permission after an examination has begun. 

You should also be aware that if you start the exam more than 30 minutes after the published starting time, the school must inform the exam board and it is possible that the Board may decide not to accept your work.  Please ensure that you allow enough time to get to school so that if you are delayed (e.g. through transport problems) you will still arrive on time.

Q.  If I miss the examination can I take it on another day?

  • No.  Timetables are regulated by the exam boards and you must attend on the published date and time. 

Q.  Do I have to wear school uniform?

  • Not after Friday 27 May. You are expected however; to wear sensible, comfortable clothes, suitable for sitting an examination – and appropriate for school. Hats and caps are not to be worn.

Q.  What equipment should I bring for my exams?

  • For most exams you should bring at least 2 pens (black ink only).
  • For Science Modules you need 2 x HB pencils.
  • For some exams you will need a calculator (Maths/Science), a 30cm ruler (marked with cm and mm), pencil sharpener and rubber, compasses, protractor, coloured pencil crayons (not gel pens), set texts (e.g. for English Literature).
  • You are responsible for providing your own equipment for examinations.  You must not attempt to borrow equipment from another candidate during the examination.

Q.  What items are not allowed into the examination room?

  • Only material that is listed on question papers (e.g. an anthology) is permitted in the examination room and students who are found to have any material with them that is not allowed will be reported to the appropriate examinations board.  In such circumstances, a student would normally be disqualified from the paper or the subject concerned.
  • Bags and coats and any other items not permitted under examination regulations must be left in the Gym changing room or placed at the rear of the smaller exam venues. Do not bring any valuables into school with you when you attend for an examination. 
  • No food is allowed in the exam room and only water in a clear container is permitted.
  • Mobile telephones must not be brought into the exam room even if they are turned off.

Q.  Why can’t I bring my mobile telephone into the exam room?

  • Being in possession of a mobile phone (or any other electronic communication device, e.g. ipod, MP3, headphones) is regarded as cheating and is subject to a severe penalty from the awarding bodies: 

The minimum penalties are as follows:

Device found on you and turned ON - disqualification from the entire subject award. 

Device found on you and turned OFF- disqualification from the specific paper you are sitting at the time.

If your Phone sounds during the exam wherever it is in the room the exam board must be informed and you will be disqualified from all papers for the subject (including any already taken).

Q.  How do I know how long the exam is?

  • The length of the examination is shown in on your individual timetable under the heading ‘duration’. Invigilators will tell you when to start and finish the exam.  They will write the finish time of the exam on a flip chart or board at the front of the exam room.  There will be a clock in all examination rooms.

Q.  Can I leave the exam early?

  • No. It is the school’s policy not to allow candidates to leave the examination early, as this can be disruptive to other candidates.  A candidate may not leave the examination room without the permission of the invigilators. 

Q.  What do I do if the fire alarm goes?

  • The examination invigilators will tell you what to do.  If you have to evacuate the room leave everything on your desk and leave the room in silence.  You must not attempt to communicate with any other candidates during the evacuation. 

Q.  Can I go to the toilet during the exam?

  • If it is absolutely necessary.  You will be escorted by an invigilator and will not be allowed any extra time. All incidents will be recorded on the exam log sheet.

Q.  If I have more than one exam on a day can I get lunch at school?

  • Pupils who have examinations in both morning and afternoon sessions may obtain lunch from the dining hall in the usual way or bring a packed lunch.

Q.  Why do I need to check the details on the Statement of Entry?

  • The personal details on your Statement of Entry will be used when certificates are printed.  If the name or date of birth on your certificates does not match that on your birth certificate it could cause you problems later if you are asked to show your certificates to a potential employer or for entry to college/university. You should also check that the subjects and the tiers of entry are correct and that no subjects are missing.

Q.  I am entitled to extra time – how will this affect the way I take my exams?

  • Some students receive an allowance of 25% extra time.  A card giving details of your access arrangement will be placed on your desk. Invigilators will have been made aware of your arrangement and will include the additional time when they display the finishing time of your exam on the board.

Q.  What do I do if I don’t get the grades I need for college?

  • Teaching staff will be available to advise you on results day.  If you feel strongly that it is necessary to make an enquiry about your result you should first consult the Head of Subject to obtain their advice as to the advisability of requesting a review of the mark. You should be aware that your mark could go down as well as up or even stay the same. 
  • Review of marking requests must be submitted to the Examinations Officer by the deadlines shown on the Post Results Services sheet at the back of this booklet.  You will need to complete a Candidate Consent Form and return it with a cheque to cover the cost of the service.
  • GCE students can request a priority photocopy of their AS/A2 exam script for the sole purpose of deciding upon an enquiry about results. You will need to complete an application form if you require this service.
  • Under no circumstances will a request for a Post Results Service be actioned until the appropriate form and full payment has been received.

Q.  What is Study Leave?

  • After Friday 27 May you are not required to attend lessons; you only need to come in when you have exams or master classes
  • Year 11 End of Year Arrangements 

            Friday 27 May – Year 11 Celebration Day

            Monday 05 to Friday 27 May – students in College as normal

            Monday 06 June onwards – selected attendance and Master classes

JCQ Information 

Please see below for the various JCQ information documents that you can download and peruse at your leisure.

POst results information 

Please see below for the various Post results information documents that you can download and peruse at your leisure.